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How it works

How a pick a date fundraiser works for teachers, coaches, and parents.

An organizer recruits fundraisers. Each fundraiser shares their own personal calendar with their network. Donors claim days on that calendar. Those personal calendars roll into one campaign total.

How does a calendar fundraiser work?

An organizer recruits fundraisers. Each fundraiser shares their own personal calendar with their network. Donors claim open days on that fundraiser's calendar and give the matching amount (Day 15 = $15) or more. Those personal calendars combine into one campaign total. It is not one shared calendar that everyone edits together.

A full 31-day calendar can raise up to $496 if every day is claimed. A 30-day calendar can raise up to $465. Donors may give more than the day amount. Over-gifts push the total higher.

The model

Three roles. One shared goal.

Organizers recruit and track. Fundraisers share personal calendars. Donors claim days and give. The structure is specific so no one carries the whole month alone.

Organizer1

Set the stage

Create the campaign. Set the goal month. Recruit your fundraiser cohort: the people in your network who will each carry a calendar. Track fill rate across all fundraisers from your dashboard.

Fundraiser2

Activate your network

You get a personal calendar page with 31 open days. Share it with friends, family, colleagues. Each donor who claims a day gives that amount or more. A full 31-day calendar can raise up to $496.

Donor3

Pick a day and give

Browse a fundraiser's calendar. Claim any open day. Donate the matching amount or more. Optionally cover infrastructure fees. No account needed.

Step by step

Six steps. One repeatable structure.

Clear accountability at every stage. Each step has an owner, an action, and a visible outcome.

Organizer

Launch a campaign

Campaign month set

Pick a month, set your goal, and create a public campaign page your community can understand instantly. No technical setup required.

Organizer

Recruit your fundraisers

Fundraisers activated

Invite 10, 20, or 50 people from your organization to become fundraisers. Each one receives their own personal calendar page to share with their network. More fundraisers, each with their own calendar, can raise more.

Fundraiser

Share your calendar

Calendar shared

Each fundraiser gets a personal calendar link they can share via text, email, or social. Their network sees exactly which days are open and what each one costs to claim.

Donor

Claim a day and donate

Day claimed

Donors visit a fundraiser's calendar, pick any open day, and give the matching amount. Day 7 = $7. Day 22 = $22. They can give more than the day's value and choose to cover infrastructure fees.

Organizer & Fundraiser

Track progress live

Progress tracking

Organizers see fill rates across all fundraiser calendars in real time. Fundraisers see exactly which of their days are claimed. The month becomes a visible shared scoreboard.

Organizer

Close and repeat

Monthly rhythm

At month end, funds are disbursed via Stripe. Thank your fundraisers and donors. The structure is already set for next month: recruit and launch again.

This month

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Days filled

2 / 31

Full month total

$496

Campaign calculator

See what one month can do.

Adjust your fundraiser count and expected fill rate to see your campaign potential before you launch.

Fundraisers

25

How many people will carry a calendar?

Avg. fill rate

80%

What % of each calendar do you expect to fill?

Per fundraiser (max)

$496

Full 31-day calendar if every day claimed

At your fill rate

$9,920

80% of $496 × 25

Campaign total

$9,920

Before donor generosity

The math

What one calendar can raise.

Day N = $N. A full 31-day calendar can raise up to $496 if every day is claimed. A 30-day calendar can raise up to $465. Donors may give more than the day amount.

Days in a month31

Each day is a unique donation slot. Day 1 = $1 through Day 31 = $31.

Full calendar$496

A full 31-day calendar can raise up to $496 if every day is claimed.

30-day month$465

A full 30-day calendar can raise up to $465 if every day is claimed.

The multiplier×N

More fundraisers, each with their own calendar, can raise more. Over-gifts push it higher. Community includes 50 active participants.

Scaling the model

How campaigns raise more.

More fundraisers, over-gifts, and sponsor matches can push a campaign total higher. Use the calculator to model scenarios.

1. More Fundraisers

Multi-Calendar Stacking

Every fundraiser you recruit adds another personal calendar. Ten fundraisers can raise up to $4,960 if every day is claimed. Twenty-five can raise up to $12,400.

2. Sponsor Matches

Corporate Partnership

Add a corporate sponsor match with a ratio and cap you control. Donor gifts and sponsor dollars stay separate. A live match can increase the campaign total without adding participant work.

3. Over-Gifts

Donor Generosity

Donors are not capped at the day amount. A donor claiming Day 15 can give $30, $45, or any amount above $15. The day value is the suggested minimum, not the maximum. Over-gifts push the total higher.

Common questions

Straight answers.

If something about the model is still unclear, it's probably answered here.

A fundraiser is someone your organization recruits to carry a personal calendar. They share their calendar link with their personal network and encourage people to claim days. A donor visits a fundraiser's calendar, picks an open day (or multiple days), and gives the matching amount or more. Fundraisers may also donate if they choose, and donors can claim as many days as they like.

Yes. Donors can claim multiple open days on a fundraiser's calendar. If someone claims Day 10, Day 15, and Day 20, their total gift is $45. The day amount is a suggested minimum, not a cap. Over-gifts push the total higher.

Yes. Whether a fundraiser donates to their own calendar or someone else's is optional and depends on your community's culture. The model works either way.

Partial calendars are normal. Whatever is raised still disburses according to your payout setup. Use the calculator to model scenarios by fill rate. Organizers can see which calendars need attention in real time and nudge fundraisers with open days.

Model your campaign

Many peer-to-peer setups give each participant a generic donation page with a personal goal and flexible messaging. MonthFund layers a calendar on that idea: every day has a defined value, progress is visible on a shared grid, and the math is transparent before anyone gives. Teams that want clearer asks and obvious mid-month gaps often run it alongside other tools.

Yes. Community includes two active campaigns, so you can overlap a wrap-up month with the next launch. Professional and Network support unlimited concurrent campaigns. Each campaign has its own calendar, participants, and goal.

No. MonthFund is built for any community with a shared goal: schools, faith communities, mutual aid groups, grassroots campaigns, cultural institutions, and more. The model works wherever you have a defined group of people who want to collectively raise money through structured participation.

Catalog and product sales put inventory, logistics, and vendor splits on your volunteers. A calendar fundraiser distributes the work across participants who each fill a visible month of days instead.

Compare calendar fundraisers to other formats

Not necessarily instead: a calendar fundraiser can run alongside events. Galas concentrate effort on one night; a month calendar builds distributed participation over weeks. Many groups use both, and a month can warm up a 5K or walk team before event day.

See how fundraiser formats compare

Match the tool to how you run the campaign: do you need many personal calendars rolling into one org total, or a single shared grid? Do you want published fees you can explain to a board? MonthFund is built for multi-fundraiser calendar software with transparent fees. See the pillar comparison for side-by-side details.

Best calendar fundraiser platforms

Ready to run your first month?

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